Horizon Reports is licensed on a per-user basis. That means each user who wants to create and/or run reports requires a license. Here’s how licensing works:

  • Until Horizon Reports has been activated, it runs in “unactivated” mode. You can use it this way for up to 30 days after the first time it was run. To activate the software, use the setup function in the Tools menu to add a license.

  • There are two types of end user licenses: Report Designer and Report Viewer. A Report Designer license allows a user to create new reports, edit reports, and copy reports. With a Report Viewer license, the user can only run reports.

  • Users in the Administrator role (such as the ADMIN user) are the only ones who have access to the Security dialog. In that dialog, an administrative user can define user names and specify which users use which license type. For example, Mary may be assigned a Report Designer license while Bob gets a Report Viewer license.

  • When you log in, Horizon Reports checks how many users are currently using a license. If all licenses are currently in use (for example, five users are currently logged in and there are five licenses in total), you are informed of this and returned to the Login page. So, Horizon Reports licensing is sometime called “concurrent use” because only as many users as there are licenses can be logged in at the same time.

The Setup function in the Tools menu, which is only available for users in the Administrator role, can be used to manage licenses.